If a squadron is conducting a fundraising event, what should they do if they run into unforeseen expenses?

Seeking approval for incurred expenses is the most appropriate action when a squadron encounters unforeseen expenses during a fundraising event. This approach ensures that all expenses are accounted for in compliance with regulatory guidelines and the organization's financial protocols. By obtaining the necessary approvals, the squadron upholds transparency and accountability, which are critical in maintaining trust among contributors and stakeholders.

In situations where unforeseen costs arise, it is crucial to communicate these expenses to the relevant authority within the organization. This not only addresses the immediate financial concern but also facilitates a review of the budget and potentially enables future planning to mitigate similar occurrences. Managing expenditures through proper channels protects the squadron's financial integrity and ensures that resources are used effectively.

The other options, while seemingly viable, do not align with best practices in financial management. For instance, using funds from other events without proper authorization could lead to issues related to misallocation of resources, while ignoring the unforeseen expenses completely could create a lack of accountability. Reporting solely to wing headquarters without coordinating with the squadron's financial oversight could overlook local regulations or organizational policies that necessitate transparency at all levels. Thus, seeking prior approvals is the most prudent course of action.