If the squadron commander uses $20 from the car wash funds to buy more soap, what should they do when submitting the Deposit Advice Form?

When the squadron commander uses funds designated for a specific purpose, such as car wash funds, to purchase additional supplies like soap, it is important to maintain transparency and accountability in financial management. Returning the $20 back into the car wash funds serves to correctly reflect the funding's intent and ensures that the funds are used solely for the purpose intended.

By claiming reimbursement, the squadron commander is formally acknowledging that personal funds were used for the squadron's expenses and is seeking to recover that amount from the squadron's budget. This not only adheres to proper financial practices but also helps prevent any confusion or mismanagement regarding the squadron’s finances.

This approach maintains accurate records and ensures that all expenditures are appropriately documented, which is especially important in a military or organizational context where financial integrity is crucial. Through this process, the financial activities remain clear and above board, complying with the expected protocols for handling squadron funds.