What action should be taken if a squadron wishes to reimburse an officer for personal expenses incurred during an activity?

The correct action to take when a squadron wishes to reimburse an officer for personal expenses incurred during an activity is to submit receipts for verification before reimbursement. This process ensures that only legitimate expenses are reimbursed, fulfilling financial accountability and maintaining appropriate records for the squadron's budget.

Requiring receipts allows for verification that the expenses claimed are directly related to the activity and comply with any governing regulations or policies. Having a system in place for receipts not only protects the government and ensures proper use of funds but also helps the officer clearly document their incurred expenses. This process is critical for auditing purposes and helps to avoid potential disputes or misunderstandings regarding the reimbursement amounts.

The other choices would not adhere to standard financial practices. For example, having the officer repay the squadron contradicts the purpose of reimbursement; approving reimbursement without receipts fails to validate the expenses, risking unauthorized claims; and requiring future receipts without addressing the current claim does not resolve the immediate need for verification. Each of these alternatives fails to establish the necessary level of accountability and transparency in financial transactions.